- Posted on May 1, 2024
Database and Office Assistant
Part Time, Temporary - CLOSED
Your next adventure:
This is a temporary part time position to support the Business Operations team (for approximately 12 months). We’re looking for an excellent team player, who enjoys an environment where individual goals match those of St. Mary’s General Hospital Foundation.
If you are ready to find purpose in your work, we may be the right place for you.
This position is essential to the success of the Foundation. The Database and Office Assistant reports to the Director of Finance and Business Operations and works closely with the Operations and Executive Coordinator and with the entire staff to ensure the goals and objectives of the Foundation are met.
Key responsibilities include:
Administrative tasks
- Perform day-to-day operations of the Foundation office, including office organization and document management.
- Act as a point of contact for donor inquires via phone, email and in person; ensures donor requests are filled in a timely and appropriate manner.
- Process incoming and outgoing mail.
- Manage Foundation general inquiry email; respond and distribute inquiries to other departments as required.
- Perform other duties as required to further the strategic goals of the Foundation.
Data Processing
- Process donations in the system database, including generating donation receipts.
- Assist Database Specialist, Database Assistant with donor record updates, queries and stewardship activities as required.
- Check obituary records on funeral home websites daily and updates the system database accordingly with deceased donors’ information; maintains updated obituary records .
- Assist with distribution of letters, notifying the Next of Kin for memorial donations.
Skills, experience & knowledge:
- Previous office work experience, including one year of administrative experience.
- Strong customer service skills, including responding to inquiries via phone, email, and in person.
- Ability to develop and maintain strong familiarity with all Foundation activities, plans and events.
- Ability to handle sensitive and confidential information with discretion.
- Extraordinary attention to detail, with the ability to work proactively in a fast-paced environment.
- Ability to anticipate requests and complete tasks in a timely manner.
- Advanced knowledge of MS Office – MS Word, MS Excel, MS PowerPoint.
- Previous experience working in a database system.
- Knowledge of the not-for-profit Raiser’s Edge NXT database is an asset.
Above all, we are looking for a great team player with the ability to contribute quickly and with enthusiasm towards the donor-centered fundraising approach.
Proof of full COVID-19 vaccination is required.
Qualified applicants are invited to submit their resume and cover letter in one document/attachment by email to cjohannes@supportstmarys.ca
Equity and diversity
St. Mary’s General Hospital Foundation is committed to equity and diversity and welcomes applications from racially visible individuals, people with disabilities, Indigenous peoples, and LGBTW2S+ persons. We are committed to creating a barrier-free environment, accessible organization, and will work to accommodate any needs under the Accessibility for Ontario for Disabilities Act and the Ontario Human Rights Code.
Hours / salary / benefits
Hours per week: 22.5 (3 days a week)
Hourly wage: $26.00 – $30.00 (based on experience)
Closing date: Monday, May 20, 2024
Want to join the St. Mary's General Hospital Founation team a our new Database & Office Assistant?
APPLICATIONS FOR THIS POSITION ARE NOW CLOSED.
We thank all applicants for applying. However, only qualified candidates selected for an interview will be contacted.
